Privacy Policy
Last updated: January 13, 2026
1. Introduction
Welcome to QRegent. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we handle your information when you use our digital business card service.
2. Important Notice About Public Information
⚠️ PUBLIC INFORMATION WARNING:
All information you enter when creating QR codes (including links, contact details, names, phone numbers, emails, and any other data) becomes publicly accessible to anyone who scans the QR code or visits the associated URL. This is fundamental to how QR codes work - they are meant to share information publicly. Do not include any information in your QR codes that you wish to keep private.
3. Data We Collect
We collect and process the following information:
- Account Information: Email address and password (encrypted) for account creation and authentication
- Business Card Information (PUBLIC): Name, job title, company, contact details, and any other information you choose to include in your digital business card - this information is publicly accessible by design
- QR Code Content (PUBLIC): Any URLs, text, or data you embed in QR codes - this information is publicly accessible to anyone with the QR code
- Usage Data: Basic analytics about QR code scans (time, date, approximate location based on IP)
- Session Data: Temporary cookies used solely for maintaining your login session
4. How We Use Your Data
Your data is used exclusively for:
- Providing the digital business card service
- Maintaining your account and authentication
- Making your QR code information publicly accessible (this is the core function of the service)
- Displaying your information when someone scans your QR code
- Providing you with analytics about your QR code usage
5. Data Sharing and Public Access
Public by Design: QR codes are designed to share information publicly. When you create a QR code:
- The information becomes accessible to anyone who scans the code
- The data can be viewed by anyone with the QR code URL
- This includes all contact information, links, and any other data you include
We do NOT:
- Sell your account data to third parties
- Share your account credentials with marketing companies
- Use your data for advertising purposes beyond the service itself
Remember: Your business card and QR code information is intentionally public - this is the fundamental purpose of the service.
6. Cookies
We use cookies solely for session management to keep you logged in. We do not use tracking cookies, advertising cookies, or any third-party cookies. Our cookies contain no personal information and are deleted when you log out or when your session expires.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data:
- Passwords are encrypted using industry-standard hashing algorithms
- Secure HTTPS connections for all data transmission
- Regular security updates and monitoring
- Limited access to personal data on a need-to-know basis
8. Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Delete your account and associated data
- Export your data
- Withdraw consent at any time by deleting your account
9. Data Retention
We retain your data only as long as you maintain an active account. If you delete your account, all your personal data will be permanently removed from our systems within 30 days, except where we are required by law to retain certain information.
10. Children's Privacy
Our service is not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16.
11. Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any significant changes by email or through a prominent notice on our service.
12. Contact Us
If you have any questions about this privacy policy or our data practices, please contact your organization's administrator or the system administrator.